Komet Sales has the option to configure the additional charges for the system in order to calculate or add them automatically to the invoices. To see how these Automatic Additional Charges are applied to the invoices, please refer to How to invoice Additional Charges.
The users can set their additional charges to be automatic per customer and carrier.To make the Additional Charges automatic, follow the steps below:
Create a Charge
Go to Setup > Select Settings > Find Order Entry > Click on Automatic Additional Charges. Keep in mind that the Additional Charges should be created before using this option. To set the Additional Charges, please refer to Additional Charges - Invoice linkAnchor | ||||
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In this article, you will learn how to configure automatic additional invoice charges. You will also learn how to assign them to customers or carriers.
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To see how Automatic Additional Charges are applied to invoices, please refer to Invoice Additional Charges. |
Table of Contents
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Create a Charge
Before adding automatic additional charges, you must first create the additional charge. If you want to learn how to create additional charges, read Add or Edit Additional Charges.
To create a new automatic additional charge, do the following instructions:
Go to Setup and select Settings.
Click on Automatic Additional Charges from the Order Entry group of settings.
Please refer to the Additional Charges - Invoice link to set the Additional Charges. The page "Automatic Additional Charge" will appear. There, you should click on the Add Automatic Charge button.
You have a "Back" link to
return to the Setting screen.
A
"Add Automatic Additional Charge"
page will display the
three steps necessary to configure these charges.
Establish the Name and
Amount
First, you must specify the name and amount, keeping in mind the following:
Name: Enter the name for the Additional Charge
you want to have
automatically. Please refer to the Additional Invoice Charges link to set the Additional Charges.
Carrier: You can specify the Carrier if the Carrier within the order should be a factor to consider in order to apply this Automatic Additional Charge to an invoice order. This is optional.
Amount:
You must select
how you want to charge the fee and specify the amount. You can
choose three different ways:
Percentage: It will charge based on the invoice order subtotal.
Currency: to
set a fixed amount per order.
Box: to charge a given amount per
Box regardless of the type or size, you
can also
enter a minimum amount per day. The Min per Day field will only appear when you select Box in the Amount field below the Cap per
Day, allowing you to set up a minimum daily amount to charge your customers, regardless of the number of boxes sold. In other words, the system will
charge the minimum amount in the day's first order
with boxes. If the amount to charge is higher than the value entered,
that's the amount to be charged in the order
.
Cap per Day: The system allows specifying a limit to charge your customer. This information is optional and could vary depending on
whether you
apply the additional charge in percentage, boxes, or dollars.
Dollars: when the automatic additional charge is set in currency, the
Cap per day will represent the number of times per day that the customer will be charged for this
automated additional charge. Remember that the
Cap per day must be an integer number. Leaving this field blank, the system will apply the amount entered on all daily invoices.
Percentage: When the additional charge amount is set by percentage, the system allows specifying a daily limit amount per customer for this automatic additional charge, meaning that if
Boxes: when the amount type is set in boxes, this field allows you to specify a daily limit amount per Customer and Location for the Automatic Additional Charge. This option does not apply for Prebooks generated on E-Commerce. Meaning that if you set a Cap per day of $10, the system will not charge more than $10 dollars to each customer per day.
Order Type: this option allows to select the type of orders to which the additional charge entered should be applied. There are three options available:
Both: if you select this option, the system will include all the type of orders (including Prebooks on E-commerce but only as an informational and estimated value).
Phone: the system will include invoices and Prebooks, excluding orders type Web
Web: the system will only include invoices type Web (including Prebooks on E-commerce but only as an informational and estimated value).
Warning: If you set the same additional charge with diferent order types this might cause issues with its application. We strongly recommend to avoid do that.
Include or Exclude Customers
You have the option to include or exclude the customers that you want to be affected by the additional charge that was automated. In this screen, you have two lists, Included and Excluded.
By default, the system will include the Additional Charge to all you customers. Using the search bars, you can easily find the customers. Using the blue arrow button pointing to the right side, you can exclude the customer selected. Or you can exclude all, using the Exclude All button.
Using the other blue arrow pointing to the left side in the middle of the lists called "Include Selected", you can include the ones that you want to apply the additional charge to. Or you can include all, using the "Include All" button at the bottom of the screen. After selecting the customers included in the additional charge list, click Next to continue.
info: If you have the Show city name setting active, you will be able to see the name of the customer with this information when selecting the customer. If not, the system will only display customer name and code.
yo's name and code.
Tip |
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Additional Filter on Multilocation CompaniesThere is an option in the /wiki/spaces/KB/pages/3332457 for activating a filter that allows searching for customers with the same main location associated with the Customer Advanced Setup. |
Set Customer Exceptions
Third, Komet allows
users to set a higher or lower amount or percentage exception for
specific customers. Here, you can configure an exception to specify an amount per customer
. The automatic additional charge will
differ for that specific customer with a
particular charge. First,
select the customer from the list
previously included
in the
automated charge. Then, enter the amount in percentage or the specific amount. Finally, click on Add button.
info: The Set Up of Customer Exceptions is optional. If you do not have an exception to make for a specific customer, this can be skipped just by clicking on Finish button.
After adding the customer exception for the automatic additional charge, you will have the option to edit it and delete it. Finally, click on Finish to complete the process. The main screen will display the new automatic additional charge that was just added. Here, you can edit or delete.
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The Set Up of Customer Exceptions is optional. If you do not have an exception for a specific customer, this can be skipped just by clicking the Finish button. |
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title | Additional Filter on Multilocation Companies |
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There is an option in the /wiki/spaces/KB/pages/3332457 for activating a filter that allows searching for customers with the same main location associated on the Customer Advanced Setup.