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Overview

Excerpt

The system allows to set up different statuses for your Prebooks, according to your team's operation. The status for Prebooks will apply for Prebooks created as of the activation of this option. The existing Prebooks will be remain visible in all the screens.

 

 

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titleHow to Activate the Prebook Statuses
Ui steps
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Go to Setup>>Settings.

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Click on Prebook Status, under Prebooks & SO's options.

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 Check the Enable Prebook Status option.

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 A new chart will appear where you will be able to create, edit, activate, deactivate and delete the status for the Prebooks created as of the setting is activated.

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titleHow to Create a New Status
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Go to Setup>>Settings.

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Click on Prebook Status, under Prebooks & SO's options.

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Click on Add new status.

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 Enter the status name and check the options you want to have for this status:

DefaultThis will be the status for Prebooks as soon as they are created. Only one status can have this option enabled.
Procurement VisiblePrebooks with this status enabled will appear on purchasing screens.
Show as Ref # on POPrebooks with this status enabled will be included on the Purchase Orders as Reference Number.
Show on Sales ScreensPrebooks with this status enabled will be visible on Sales screens.
ActiveIndicates wheter the status is activated or not.
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Click on Save to finish. 

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titleHow to Delete a Status
Warning
titleImportant

The system allows to delete a status so it will not be longer visible. Before you remove a status it is important to point out that the Prebooks already created with that status will remain with that status and the restrictions of it.

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Go to Setup>>Settings.

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Click on Prebook Status, under Prebooks & SO's options.

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Go to the Actions column and click on Delete. A confirmation window will appear. Click on Yes to finish.

 

The Default status cannot be delete

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Click on Save to finish. 

Ui expand
titleHow does Does this option work Option Work on Prebook Screens?

Prebook Summary

Once this fuction is enabled, the system will enabled a filter called Status as well as a column with the same name in the Prebook Summary. By double-clicking on the Status name, you will be able to change the status of a given Prebook.

Add Prebook

Once the Prebook Statuses option is enabled, all Prebooks created will have a status. They will have the Default status set, but you will be able to select which status the Prebooks will have.

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titleHow Does this Option Work on Procurement Screens?

Only the Prebooks with the option Procurement Visible will appear on the Bulk Purchasing Mode and Single Purchasing Mode.

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titleHow does Does this option work Option Work on Sales ScreenScreens?

Only the Prebooks with the Show on Sales Screens option enabled, will be listed on the option Prebooks Pending to be Billed.

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titleHow to Show the Prebook Number on the PO

If you want for Prebooks with a given status to be visible on the PDF document of Purchase Orders, check the option Show as Ref # on PO on the Setup Prebook Status screen. A new field called Reference # will appear on the PO, below the product description.

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titleRelated Articles

Filter by label (Content by label)
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cqllabel in ("prebook-creation","prebook-completed","edit-prebooks")

Info
titleDefault Status

All the Prebooks created (by any method) as of the activation of this function will have the Default status set.