The receiving process allows a user to scan boxes in order to mark them as received.
This option cannot be used to:
Change the position of a box. For this use option 5 (five) "Update Box Location".
Return a box to inventory, for boxes previously invoiced and scanned as Shipped. For this use option 6 (six) "Return Boxes".
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It's important to clarify and emphasize that the option Return Boxes must be used on the scan gun when returning a box, which in some cases many companies don't keep in mind and simply return the box to the cooler without scanning it. This causes major issues when reconciling the inventory at the end of the day.
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Receiving By Box Into the System
To receive new boxes please follow the steps below:
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Select the option "1" (one) on the scan gun.
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Select option "1" (one) to scan receive by box.
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Start scanning the boxes. (If rack positioning applies, please read: Assigning and Updating Rack Position to Boxes)
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Receiving by AWB
Follow these steps below:
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Select the option "1" (one) on the scan gun.
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Select the option "2" (two) to scan By AWB.
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Enter the last 4 digits of the AWB. (If rack positioning applies, please read: Assigning and Updating Rack Position to Boxes)
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The scanner will show how many boxes are in the AWB to be scanned, as well as rack boxes are being added to if it applies.
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Start scanning the boxes.
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Keep in mind that if a box was scanned more than one time, the scan gun will show a notification indicating that the box has already been received and will show the position it is in.
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Repeat the process until all boxes are scanned. The scanning status of the receiving process under an AWB # can be viewed under the Tracking > AWB Summary tab. Search for the AWB #, and under the "Received Warehouse" column you will see the total boxes that were scanned as received.
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Print Labels Upon Receiving
By pressing the H key during the receiving process, the system allows to generate a batch of boxes and print its corresponding labels. You will be able to print either box labels or distribution labels. To do so, follow the next instructions:1)
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Select the option "1" (one) on the scan gun.
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Select option "1" (one) to scan receive by box.
3)
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Press the H key to see the available options.
4)
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Enter the B to create a new batch and print the labels.
5)
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The batch will be created, proceed to scan the boxes codes which will be assigned to be batch.
6)
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Once you have finished, enter the P key to print the labels.
7)
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A success message will appear informing that the labels have been printed. The type of labels printed will depend on the setting Print Labels Upon Receiving.
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The system will prevent that a box already shipped from being marked as received. A validation will appear in the scan gun screen if that is the case.
