Overview

The process starts by selecting the "Reset Inventory" option. This action is available from the  option within the  Shipping > Inventory screen tab, by  by clicking on the "Actions" button and selecting "Reset Inventory". When this action is performed all the "Physical Inventory" scanned status is cleared from all the inventory boxes in the Shipping > Inventory screen is cleared.

The system also offers the option of clearing rack positions (number of racks rack numbers or locations). However, this option is not recommended for companies that handle inventories with more than inventory count of 1000 items or more. This option is recommended when the warehouse is condensed and boxes are moved from one rack to rack when another while performing the inventory count. 

After reseting the "Physical Inventory" status in the system, the physical scanning takes place by using the Inventory option from , number "3",  from the scanner. Boxes already sold in an order invoiced with a current or future date but not marked as shipped warehouse (SW) must be scanned. This , keeping in mind that this process usually takes place at the end of the day.

Once the process starts, the system will mark the box as Scanned (by placing a check mark green checkmark on the "Physical Inventory" column will appear) or place it as a Discrepancy on the Discrepancies Report, based on certain rules.:

1. The system will look for the box scanned with the gun to see if it exists or not in the systemKomet's inventory. If it doesn't it will save mark that box as a discrepancy.
2. If the box is found, but it is still on in the staging area, the box is saved as a discrepancy and shown on the Discrepancies Report as the Discrepancies Report as "Staging Area".
3. If the box found belongs to an orderhas been invoiced, the system validates the order's date, and will proceed as follows:
   
   
   • If it is an order where some boxes were previously shipped (Scanned as shipped warehouse), the , and the box number shipped wasn't the same as the box number invoiced, the system looks for another box with the same lot number marked as RW (received warehouse) but not shippedor FS (Farm Shipped). If the system finds a an available box available with the same lot number, the swap is made in the systemKomet's inventory and the box found will be marked as scanned and a check mark checkmark will appear under the "Physical Inventory" column. If a box with the same lot number is not available it is marked as a discrepancy and it will appear on the Discrepancies Report.
     
     

   • If the order is an order invoice for the actual date or for a future current or  future date, the system will mark the box as scanned in the "Physical Inventory" column as it must be in the warehouse as the order's date is not a date that has passed yet and therefore, would not have been shipped by the warehouse (SW) and should be physically available.

Once the scanning process finishesis completed, the Discrepancies Report can Report can be run, the . The report will show two basic sections:

• Inventory Items: Shows the details of all the boxes that are in the system 's inventory, but were not physically scanned with the scan gun in the physical inventory processduring the Physical Inventory Process. 
• Physical Overage: Shows the details of all the boxes that were scanned physically but were not in the systemKomet's inventory.

After running the report, the ideal is for no discrepancies to come up on the reportideally, there shouldn't be any discrepancies. However, if discrepancies are found, each case must be analyzed and treated separately, to . To learn more on how to deal with these, please see Discrepancies Report.