Overview

Instructions

To upload the invoices belonging to each of the POs you need to follow these instructions:

1. Log in with your user name and password directly on www.kometsales.com
2. Access the Purchase Orders > Purchase Order Summary tab.
3. Use the filters to find the PO you want to upload the invoice for. Remember that if the importer has not approved it, this will not show on your account. When invoice is approved it can be tranferred to Tecsys.
4. Once you find the PO go to the "Invoice" column, there you will find the link "Upload". Click on the mentioned link so that you can load the invoice.

• A window will pop up, with two different options to upload the invoice:

1. Drag the file towards the window and dropping drop it on the field field "Drag your file here". 

2. Click on the button Select file.

• Bear in mind that the file has to be in PDF format.

1. Enter the invoice number in the Invoice Number field.
2. Click on Save

When vendor vendors upload the invoice to the system, it should be approved by the users user in charge to transfer it of transferring invoices to Tecsys. The two filters to have the invoice approved are: Approval by Buyer and Approval by Accounting/Administrator. Once it is approved by the Accounting user or the Administrator, the system will show Payment Approved status. 

How to

Replace/

Change an

Invoice

In case there are errors in the uploaded invoice, the system allows you to replace it with another one in a simple way.

:

• Go to Purchase Orders > PO Summary screen locate  locate the PO that you need to replace the invoice for.

• Under the Invoice column click again on the Upload link

• Upload the file as it was explained previously and click on Save.

Once you save the changes, the system will delete the old uploaded invoice and will keep the new one.