Table of Contents

Overview

This feature allows you to make one-time, temporary, and permanent changes to your orders. You can modify the following information with this process:

• Add and remove products

• Add Additional charges

• Change the Carrier

• Add Custom fields

• Place products on hold

• Change Price Lists applying to existing Prebooks

• Add Product information

• Modify Recurrence

• Change the Ship To

• Change the Ship Via

• Split product lines in existing Prebooks

• Edit the Start and End Date of the Master Standing Order

• Change the Truck Date of existing Prebooks

Edit a Prebook from a Standing Order

1. Go to Prebooks & SOs and select Standing Order Summary.

2. Click Edit in the Actions column from the Standing Order you want to modify; this opens the Standing Order and the Prebooks associated with it.

3. Choose the Prebook you wish to modify from the date tabs at the top of the list and modify it.

4. Click on Save to store the changes.

5. Choose if you want to replicate the changes to other Prebooks or if you wish to modify only the selected Prebook.

6. Optional: If you want to replicate the changes, select the date when the changes stop applying to future Prebooks and click Proceed. The system will show the ones that were not modified by the changes.

7. Click on Proceed.

Edit a SO/Prebook

1. Go to Prebooks & SOs and select Standing Order Summary.

2. Click Edit in the Actions column from the Standing Order you want to modify; this opens the Standing Order and the Prebooks associated with it.

3. Choose the Prebook you wish to modify from the date tabs at the top of the list and modify it.

4. Click on Save to store the changes.

5. Choose if you want to replicate the changes to other Prebooks or if you wish to modify only the selected Prebook.

6. Optional: If you want to replicate the changes, select the date when the changes stop applying to future Prebooks and click Proceed. The system will show the ones that are not modified by the changes.

7. Click Proceed to confirm the changes.

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Edit a Master Standing Order  

1. Go to Prebooks & SOs and Select Standing Order Summary.

2. Click Edit in the Actions column from the Standing Order you want to modify; this opens the Standing Order and Prebooks associated with it.

3. Click on the Master tab from the date tabs at the top of the list.

4. Apply your changes.

5. Choose if you wish to notify the Vendor of the changes via email.

6. Click on Save to store the changes.

7. Select the date when the changes are applied to future Prebooks and click Save Changes. The system will show the ones not modified by the changes.

8. Click Proceed to confirm the changes.

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Color Labeling - Prebook Tabs

The tabs on the Add Prebooks page allow you to navigate between Prebooks when you modify them from a Standing Order. In addition, you can modify several Prebooks simultaneously by using a Master Standing Order or individually by selecting the Prebook you want to change.

These tabs can be one of two colors, each showing if the Master Standing Order matches the Prebook. Here is the meaning of each color: 

• Blue: The Prebook matches the Master Standing Order. 

• Gray: The Prebook is different from the Master Standing Order. 

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Color Labeling - Product List

The item list uses color to indicate the status of each line compared to the Master Standing Order.

Four different colors give you helpful information about the Items in a Prebook:

• Gray: Item Held.

• Green: Item Added.

• Yellow: Item Price or Cost changed.

• Red: Item deleted.

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