Overview
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Standing Orders have fields for Vendor and Cost. You can leave them blank as they are optional but, in case you want to use the automated process, the information needs to be completed. |
Entering vendor and cost in foreign currency while adding or editing an Standing Order:
When a product is being added to a Standing Order for a vendor who has a different currency, the system will identify the currency and the exchange rate set up, so that the user enter the cost in the vendor currency and the price, in your company currency.
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Create and edit Standing Orders for vendors with different currencies to keep track of the cost and price in your company's and your vendor's currencies. | Tip |
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Roles enabled to perform this action: Administrator, Sales Manager, Sales, Procurement Manager, and Allocations. |
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ImportantFeatures explained below are available when the multi-currency setting is enabled. For more information, please read the following: Exchange Rate and Multi-Currency Setup and Assign a Currency to a Vendor . Costs and exchange rates entered in Standing Orders (SO's) will be transferred to Prebooks and Purchase Orders once they are created, either through the manual or through the automatic process.
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Add costs when adding or editing Standing Orders
When adding a product to a Standing Order with a different currency vendor, enter the cost in the vendor's currency and the price in your company's currency. The system will recognize the currency and exchange rate. Hover over the currency name to see the exchange rate and unit cost in both currencies.
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Using the Edit Vendor and Cost option, you will visualize costs in your vendor currency (when it is different from your company currency) from the Standing Order details screen.
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Standing Orders created before the 15th of October 2020 won't display the vendor currency and the exchange rate. Follow the next steps to update and visualize multicurrency information for those orders.
Go to Prebooks & SO's and select Standing Order Summary.
Search for the Standing Order for which you want to update the cost in foreign currency.
Click on the option Edit Vendor and Costs option from the Actions column.
Reenter the vendor of the Standing Order.
Click on Done to save the changes.
Once you select a vendor for the order, the cost field will be updated, displaying the cost in your vendor’s currency.
Hover the mouse over the currency symbol to see your company's currency's current exchange rate and cost.
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Even if the cost of a product in a SO can be left blank, the system will not generate a Purchase Order with that product. However, if the cost entered is $0.00 the system will include the SO product on the PO. |
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 Roles enabled to perform this action: Admin, Sales Manager, Sales, Procurement Manager, Allocations.
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If the SO has a yellow warning on the "Comments" columns, it means that the SO is missing the vendor and/or cost information for at least one line item.
If the SO has a green check mark on the "Comments" column, it means all of the fields were completed.
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