Prebooks generated from Standing Orders (SO/Prebooks) can be modified from the Master Standing Order and replicated to future Prebooks. You can change the Truck Date, edit product information, and add or remove products from future Prebooks generated from the selected Standing Order.
To activate this setting go to Prebook Settings and enable Allow Salespeople to edit Prebooks after Purchase Order is issued| Anchor | ||||
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In this article you will learn to edit Master Standing Orders (Master SO), Prebooks generated from them (SO/Prebook), and Prebooks.
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Table of Contents
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Overview
This feature allows you to make one-time, temporary, and permanent changes to your orders. You can modify the following information with this process:
Add and remove products
Add Additional charges
Change the Carrier
Add Custom fields
Place products on hold
Change Price Lists applying to existing Prebooks
Add Product information
Modify Recurrence
Change the Ship To
Change the Ship Via
Split product lines in existing Prebooks
Edit the Start and End Date of the Master Standing Order
Change the Truck Date of existing Prebooks
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Are you making temporary or permanent changes? If you want to make permanent changes, we recommend you make them in the Master Standing Order. For temporary or one-time changes, do it from a SO/Prebook. |
Edit a Prebook from a Standing Order
Go to Prebooks & SOs and select Standing Order Summary.
Click Edit in the Actions column from the Standing Order you want to modify; this opens the Standing Order and the Prebooks associated with it.
Choose the Prebook you wish to modify from the date tabs at the top of the list and modify it.
Click on Save to store the changes.
Choose if you want to replicate the changes to other Prebooks or if you wish to modify only the selected Prebook.
Optional: If you
want to replicate the changes, click on Replicate Changes, select the date when the changes stop applying to future Prebooks
, and click Save Changes.
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When editing SO/Prebooks, take the following statements into account:
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Edit a Master Standing Order
Go to Prebooks & SOs and Select Standing Order Summary.
Click Edit in the Actions column from the Standing Order you want to modify; this opens the Standing Order and Prebooks associated with it.
Click on the Master tab from the date tabs at the top of the list
.
Apply your changes.
Choose if you wish to notify the Vendor of the changes via email.
Click on Save to store the changes.
Select the date when the changes
are applied to future Prebooks and
click Save Changes
. The system will show the ones not modified by the changes.
Click Proceed to confirm the changes.
Changes only affect Purchase Orders that have not been confirmed by the Vendor.
Modify a SO/Prebook from a Standing Order
- Go to Prebooks & SOs and select Standing Order Summary.
- Click Edit in the Actions column from the Standing Order you want to modify; this opens the Standing Order and the Prebooks associated with it.
- Choose the Prebook you wish to modify from the date tabs at the top of the list and modify it.
- Click on Save to store the changes.
- Choose if you want to replicate the changes to other Prebooks or if you wish to modify only the selected Prebook.
- If you wish to replicate the changes, select the date when the changes stop applying to future Prebooks and click Proceed; the system shows the Prebooks that are not modified by the changes.
- Click Proceed to confirm the changes.
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Modifying a Standing Order will change the information on the Prebooks generated from it after the changes. If you want to apply the changes to existing Prebooks generated from the Standing Order, select the most recent date of existing Prebooks as described on step seven. |
Color Labeling - Prebook Tabs
The tabs on the Add Prebooks page allow you to navigate between Prebooks when you modify them from a Standing Order. In addition, you can modify several Prebooks simultaneously by using a Master Standing Order or individually by selecting the Prebook you want to change.
These tabs can be one of
four colors; described ahead is the meaning of each color:
Blue: The Prebook matches the Master Standing Order.
Dark Blue. Master Standing Order.
Gray: The Prebook is different from the Master Standing Order.
White. Prebook you are editing.
Color Labeling - Product List
The item list uses color to indicate the status of each line compared to the Master Standing Order.
Three different colors give you helpful information about the Items in a Prebook:
Gray: Item Held.
Green: Item Added.
Yellow: Item Price or Cost changed.
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Roles enabled to perform this action: Sales Users, Administrators. |
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If you delete the products from the Master Standing Order, their line will be placed on hold in every existing Prebook. |
FAQs
If you have questions about this feature, you can read FAQs - Master Standing Orders.
Additional Resources
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