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Excerpt

In this article, you will learn how to send shipping information via EDI.  

Tip

Roles enabled to perform this action:  Admin and Shipping.

Info

EDI must be setup before sending information to your carriers. To learn how to setup your carrier and shipper accounts, read https://kometsales.atlassian.net/wiki/spaces/KB/pages/3333842/Electronic+Data+Interchange+EDI#EDI-Setup .

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Send an EDI Report

To send an EDI report, do the following instructions:

  1. Go to Shipping and select EDI.

  2. Select the Carrier to whom you are sending the EDI.

  3. Select the shipping date for the products you are sending in the EDI from the Ship Date From and Ship Date To fields.

  4. Enter the Carrier shipping date in the Carrier Date field.

  5. Click on Load Shipments.

Info

  • The system will show the number of boxes ready to be sent. Once these appear, click on the "Send EDI" button.

  • The system will send the EDI for those boxes that are ready and do not have any issues.

  • The user who sends the EDI will receive a confirmation via email (either for successful or failed transactions). The same email will be sent to the users specified in the "Copy Response to" field during the EDI setup.

  • When the orders have a "Ship to" selected, the system will take the "Ship to" information over the customer's information when sending the EDI to Armellini, Prime or Florida Beauty.

  • Products will be consolidated by dimensions in the BOL Single, regardless of product description or box type. If the option Use Generic Product Description is activated, products will be consolidated as Fresh Cut Flowers. For more information about this setting, please visit: Bill of Lading Options

Note

Remember to check the confirmation email from Armellini, Prime, Florida Beauty, or Logistik Alliance, Elite, or Floral Trade before the boxes are shipped since it has the corresponding response for this action.

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Missing Boxes

Remember that if the shipment has boxes with missing information, they will not be sent on the EDI. Boxes with this kind of issue will be listed below with their description (Product, customer, vendor, Box Code, order #) and a message with the missing information. Users must correct the information to send these boxes via the EDI.

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Send an EDI with Scanned Boxes Only

The system will allow the users to mark the option to send the EDI only for those boxes that have been verified with the scanner gun. This option is only available for Armellini, Prime, Florida Beauty, and Logiztik Alliance.

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Send an EDI for other dates

In case the user needs to send the EDI in advance (for example, on a Saturday for a Sunday shipment), change the "Ship Date From/To" to the ship date of the boxes that need to be sent and set the "Carrier Date" with the date that the boxes are to be shipped via the carrier.

No matter the boxes' status, the EDI will be sent with all the pieces for the correspondent truck and the day of service.

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Resend an EDI

If a user resends the EDI, only new information will be transmitted. Resending an EDI might be needed occasionally during the holidays when Carriers request an early EDI transmission to begin their calculations of the volume the company is planning to ship.
The process to resend an EDI is the same as the original one to send an EDI.

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