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Overview

Excerpt

The system allows the warehouse personnel to send the EDI to Armellini or Prime with all of the shipment information. 

 

To do so simply follow these instructions:

  • Go to Shipping > click on EDI.
  • Choose the carrier to whom you will be sending the EDI to.
  • In the Ship Date From and Ship Date To enter the ship date of the products that will be sent via the EDI. The system will default to the current day.
  • In the Carrier Date field enter the date that will be used as the shipping date for the carrier. The system will default to the current day.
    • Click on the Load Shipments button. The system will load any boxes that have issues on the bottom grid with an explanation of the error (e.g.: missing account code, etc.).
    Image RemovedThe system will indicate the number of boxes that are ready to be sent. Afterwards click on the Send EDI

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    Excerpt

    In this article, you will learn how to send shipping information via EDI.  

    Tip

    Roles enabled to perform this action:  Admin and Shipping.

    Info

    EDI must be setup before sending information to your carriers. To learn how to setup your carrier and shipper accounts, read Electronic Data Interchange (EDI) Setup.

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    Send an EDI Report

    To send an EDI report, do the following instructions:

    1. Go to Shipping and select EDI.

    2. Select the Carrier to whom you are sending the EDI.

    3. Select the shipping date for the products you are sending in the EDI from the Ship Date From and Ship Date To fields.

    4. Enter the Carrier shipping date in the Carrier Date field.

    5. Click on Load Shipments.

    Info

    • The system will show the number of boxes ready to be sent. Once these appear, click on the "Send EDI" button.

    • The system will send the EDI for

    the

    • those boxes that are ready and

    that don't

    • do not have any issues.

    • The user who sends the EDI will receive a confirmation via email (either for successful or failed transactions). The same email

    .
    Tip You must

    • will be sent to the users specified in the "Copy Response to" field during the EDI setup.

    • When the orders have a "Ship to" selected, the system will take the "Ship to" information over the customer's information when sending the EDI to Armellini, Prime or Florida Beauty.

    • Products will be consolidated by dimensions in the BOL Single, regardless of product description or box type. If the option Use Generic Product Description is activated, products will be consolidated as Fresh Cut Flowers. For more information about this setting, please visit: Bill of Lading Options

    Note

    Remember to check the confirmation email from Armellini

    or Prime

    , Prime, Florida Beauty, , Logistik Alliance, Elite, or Floral Trade before the boxes are shipped since it has the

    correspondent

    corresponding response for this action.

    Keep in mind

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    Missing Boxes

    Remember that if the shipment has boxes with missing information, they will not be sent

    by

    on the EDI. Boxes with this kind of

    issues

    issue will be listed below with their description (Product, customer, vendor, Box Code, order #) and a message with the missing information.

    You

    Users must correct the information

    in order Sending the EDI for Boxes Scanned

    to send these boxes via the EDI.

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    Send an EDI with Scanned Boxes Only

    The system will allow the users to mark the option to send the EDI only for those boxes that have been verified with the scanner gun. This option is available for

    both, Armellini and Prime. 

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    Sending the

    Armellini, Prime, Florida Beauty, and Logiztik Alliance.

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    Send an EDI for other dates

    In case

    you need

    the user needs to send the EDI in advance (for example, on a Saturday for a Sunday shipment)

    simply

    , change the "Ship Date From/To" to the ship date of the boxes that need to be sent and set the "Carrier Date" with the date that the boxes are to be shipped via the carrier.

    No matter

    what

    the boxes' status

    of the boxes is

    , the EDI will be sent with all the pieces for the correspondent truck and the day of service.

    Resending the EDI

    You may resend the EDI as many times as it is needed since the system will only transmit the new information. This may happen somewhat often during the holiday when the carriers request to have an early EDI transmission so that they can be aware of the volumes that you are planning to ship.

     

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    Resend an EDI

    If a user resends the EDI, only new information will be transmitted. Resending an EDI might be needed occasionally during the holidays when Carriers request an early EDI transmission to begin their calculations of the volume the company is planning to ship.
    The process to resend an EDI is the same as the original one to send an EDI.

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