Komet users have a fast way of uploading vendor invoices into Komet by just sending the invoices attachment via email and the system will upload them automatically. To enable this option, please refer to Receive Vendor Invoices Via Email .

The users should take into account the information below before sending the email:

• • The Komet user should enter the email subject line using any of the following 2 ways, making sure to separate the information with a semicolon:
    
    
    
    1. PO number, Vendor Invoice Number, and Invoice Total. Example:  PPO#;Invoice #; Total Amount
       
       P002323;IN2323;19
       
       

    2. PO number and Invoice Total. Example: P PO#;; Total Amount (Please be sure that a double semicolon separates the PO # and the Invoice Total, if no Invoice # is included.)
       
       P002323;19

       Tip
       title Tip
       The invoice attachments must be sent in a PDF file format. Any other file format that is not PDF will be discarded. The PO # must be prefaced with a P in the subject line. If more than one PDF file is attached, the files will be merged into a single PDF. Purchase Orders that have already been approved will not be processed. Users can associate several invoices to the same Purchase Order. In case you send several emails with different invoices for the same PO, the system will associate all of them to the PO.

       
       

Info: 

• If the PO total does not match the Invoice total sent in the email, the invoice will be upload anyway with the total sent.
• If you sent an email with a new invoice attached, the system will create it and associated to the PO, as with the invoices previously uploaded.
• The users that can employ this option are the Vendor and Company users.