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Vendor Side: Automatically Upload Vendor Invoices

If your company has an active K2K Connection with the Customer, they will have the option to enable a setting that lets you automatically upload and associate vendor invoices to your purchase order once you confirm the order from the Order Entry - Order Summary screen.

When you confirm an order from the staging area, the system automatically creates the order’s invoice and attaches it to the PO with pending approval status. After that, you can mark it as paid (continue with the normal flow).

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Buyer Side: Automatically Upload Vendor Invoices

To activate this feature, there is a setting that enables the automatic creation of invoices for your K2K connections.

To enable this setting, do the following instructions:

1. Go to Setup and select Settings.

2. Click on Sales Settings from the K2K group of settings.

3. Enable the setting Allow Invoices coming from K2K orders to be Automatically uploaded.

4. Click on Save.

When this setting is enabled, the system will automatically synchronize Vendor Invoice information (Amount, Invoice #, and PDF) into the PO reconciliation process in the Buyer Account. These invoices will have a “pending approval by procurement (AP)” status.

Updated Invoices

If the Vendor updates the invoice, the system will display a warning sign in the Vendor Invoice column. You can download and review it from the order details. Click on the Magnifying glass icon and the warning sign; it will be updated and returned to AP statusclick on Upload Invoice to see the new invoice, and the system will change the status to AP.

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