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Overview

Excerpt

Purchase Orders can be created using the Vendor Availability .

 

Creating PO's from Vendor Availability

and K2K products

As soon as you start creating Prebooks from Vendor Availability, the system will automatically place those items into an existing Purchase Order or a new one, based on these rules:

  1. The system will add the product line to an existing PO as long as it matches the vendor name, ship date and the PO's current status is "PA" (Pending Approval).
  2. The system will create a new PO if there are no matches for the criteria described above; in addition, the PO will be created with "PA" status.
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Info
titleDeleting items from Prebooks and POs
  • The system allows you to delete a line item from a Prebook that has been added to a Purchase Order as long as the PO is not approved or confirmed by farm, in other words, the PO status cannot be "A" or "CF".
  • If the line item is removed from the Prebook and the PO status is "PA" (Pending Approval), the line item will be removed from the PO as well and the system will return the item to the Vendor Availability.
  • If the PO is cancelled or deleted in the PO Summary or Confirm PO tabs, the system will return the line item to the Vendor Availability.

Instructions

To add products from VA follow the steps below:

Ui steps
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Ui step

Go to Purchase Orders > Click on Add PO > Select "standalone POs" > Enter the "General Order Information" and click on the Add Vendor Availability Items link.

Ui step

Once you do so, the system will display a pop-up window called Vendor Availability. The user will have all products available to be purchased that belong to VA or K2K. You can use the filters to find the product to be added.

Ui step

To add the product enter the information into the blank fields with the keyboard and hitting the enter key at the end to finish adding the product or by clicking on the Add link within the Actions column. The system will automatically convert the units into boxes using the default product packs that are set based on the vendor. Additionally, the system will suggest the number of available boxes based on the product packs previously set.

Ui step

Once the line is added, the system will take the user back to the Vendor Availability screen. You can close the VA window when you are finished adding the VA PO items to go back to the Stand Alone purchasing screen. The VA items, to standout, will have a blue "V" icon prefix before the product name. 

 

 

Note

Keep in mind the following information:

  • This option is only for solid boxes.
  • There's no option to create mixed boxes.
  • Notice that the system allows modifying the unit price of products coming from VA but not K2K unit cost.

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