Overview

To approve invoices once the vendor uploads it to Komet complete the following:

1. Go to Accounts Payable (A/P) > > PO Reconciliation
2. Search for the purchase order number to be reviewed and approved. Please take into account this information when reviewing reconciling the PO:
   
   
   • When there's a discrepancy between the vendor Vendor Invoice Total and PO totals columnTotal columns, the system will show them highlight the cells in red as seen in the image below. 
     
     
     
     
   • The user, during the reconciliation process, also has the option to see compare the Warehouse Received column and compare with the quantity confirmed by warehouse Qty Received with Qty Conf by farm. When there's a discrepancy between Quantity Confirmed and Received Warehouse columns, these two columns the system will show both the cell within these columns highlighted in red color. Also, the user will be . This can also be seen in the PO Summary page when viewing the Purchase Order Details.  Keep in mind that you are able to export an Excel file with this information, to . (To see more information on this topic refer to Export to Excel PO Reconciliation.)
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3. The purchase order, by default, will have an invoice status as a Vendor Invoice Status of AP (Pending Approval by Procurement). After reviewing the totals information the Procurement department should user has the option to approve it as needed. 
   
   
   
   
4. Once the procurement department approves it, the system will show a message confirming the status update was successful and the invoice status will be updated to AA (Pending Approval for by Accounting). 
   
   
5. The Accounting department accounting user will have to review the invoice and approve or return it to Procurement for further review if needed. The system will have give the accounting user three options in the Actions column: Approve Payment, Return to Procurement and Print.
   
   
6. Once the Accounting department approves the invoice, the system will change the status to A (Approved). This is the last step and it means the invoice's payment is ready to be paidprocessed. The Accounting department will have be given two last options in the Actions column: Cancel Payment and  and Print.
   
   
7. When Accounting accounting Cancels a payment the system returns the invoice status reverts to AA (Pending Approval by Accounting) to be reviewed again.
8. The user will be able to see the information about the person user who approved the invoice and payment can be seen by hovering the cursor over the date Invoice Approved On and Payment Approved On column cells. Please see the image below. 
   
   
   
   
9. When the invoice has a Payment an A (Approved) status, the user will be able to send the invoice to the External Accounting Integration or Quickbooks, if the company has Quickbooks it integrated with Komet. Once the invoice is approved in Komet, the user can proceed to process the payment in their internal accounting system if needed.
   
   
10. The user has On this screen users have the option to select the columns to see view in the PO Reconciliation screen by clicking on the gear icon as shown below.