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changes.mady.by.user Andres Toledo

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Overview


Excerpt

Purchase Order items containing hard goods are listed on the PO Reconciliation screen so you can also upload vendor invoices for them.


Info
titleInformation

To set up hard goods in your company,  read Hard Goods Setup.


Reconciliation Process for Hard Goods

As you may know, Purchase Orders with Hard Goods products, unlike fresh flowers, are not added confirmed by a grower or added to a AWB. Hard goods are received directly in the Hard Goods Inventory once they are added to a PO (read Add a new Hard Goods Inventory/PricingProduct and Adding Hard Good Items to a Purchase Order for more information). Basically, the process is the same: you search for the hard goods, upload the vendor invoices and finally, the PO will be ready to be synchronized with an external accounting system.

Instructions


Ui steps
sizesmall


Ui step

Go to A/P>>PO Reconciliation


Ui step

In the Product Type filter, select Hard Goods. Set the filters to find the PO for which you want to upload the vendor invoice.


Information

When you select Hard Goods in the product type filter, the filters by customer and AWB will not work.


Ui step

 Then go to the Vendor's Invoice column for a given PO and click on Upload.


Ui step

The Upload Invoice window will pop up. Enter the invoice number and the total amount of the invoice in the corresponding fields. If you have the invoice in a PDF file, drag the file towards the dotted area and drop it on the "Drag your file here or click to upload" section. Once you click on Save, the invoice will be listed below in the Invoice Summary with the uploaded invoice associated with it.


Info
titleSupported Formats

The system allows uploading vendor invoices in the following formats: .xls, .xlsx, .jpg, .png, .jpeg, .pdf, .tif, .csv, .doc, .docx, .rtf, .xps, .oxps, .txt



Ui step

Notice that you can also associate additional Charges per invoice by clicking on the link next to the Total Invoice field. Keep in mind that the total of additional charges should not exceed the total of the invoice. Just enter the amount and hit the Enter key. Once you have finished, click on Close. The additional charges with the same description will be consolidated in the PO Reconciliation screen as additional PO charges.


Ui step

Make sure that the PO total corresponds to the total of the invoices associated with it. 


Ui step

Click on Close to finish. The invoices added will be listed on the Vendor's Invoice column and by hovering the cursor over that field the system will pop-up the invoice details and you will be able to perform some actions, for example, if you click on View, the system will download the invoice.






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Filter by label (Content by label)
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(lightbulb) Roles enabled to perform this action: Admin, Accounts Payable.