Overview
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You can manage and reconcile payment transactions through the PO reconciliation screen. |
Summary
Screenscreen
In the summary screen section, you will manage all actions to can reconcile and approve your vendor invoices. The following is an explanation of the elements that you can see on the PO Reconciliation screen:
- PO#: Purchase Order number. Also, you will see right next to the PO the Standing Order (SO#) associate that associates with it.
- Vendor: Name of the vendor company. You can verify the method selected to ship items in the Ship Via column and; the Carrier used.
- AWB: Air waybill associated with the Purchase Order
- Arrival date: Date for the PO items to arrive at the company's warehouse.
- Additional charges USD: Extra charges that a PO can include, such as Box charges, Freight, fuel, handling, documentation fee, among others.
- PO total USD: Total amount of money to pay to a vendor, and the Vendor Invoice Total USD column shows the total amount of money from a vendor's invoice.
- Vendor's Invoice: Vendor invoice numbers associated with a PO. You can associate and upload a copy of the vendor's invoice that matches a PO and keep track of it through the Vendor Invoice Status into three its different statuses: Pending Approval by Procurement (AP), Pending Approval by Accounting (AA), Approved (A), Paid (P), Sent to External System (ES), Failed (F), and Synchronized (S)
- Qty Boxes: Number of boxes agreed on the PO.
- Qty Conf/Received: Number of boxes confirmed (Conf) and received at the company's warehouse.
- FBE: Full Box Estimation amount.
Columns from the PO reconciliation screen
Automatic calculation
In addition to the information from the summary section, you can also see automatic calculations done directly from the PO reconciliation screen to help you with your accounting tasksNet balance calculations
You can reconcile your vendor invoices and obtain the net balance of invoices to pay using the calculation columns:
- PO Amount USD
In this calculation, you will obtain the total amount of a Purchase Order . You can use this calculation to obtain the PO total USD by summing or calculating the difference from Additional Charges USD. and reflect amounts after charges adjustments.
For example, We are reconciling payments from The vendor Agricola Vidarrue. This vendor has a PO amount USD of 1,176.47 and and some Additional Charges of of 150.00. This calculation gives a grand With this calculation, it is possible to obtain a PO total of 1,326. 47. If you subtract them up , and the difference (PO total USD - Additional Charges USD), you can notice that the amount is the same one obtained from PO Amount USD.
- Vendor Credits Total USD
In this calculation, you will see the sum of credits that are associated with a Purchase order . This calculation is from the total credits inspected on the Quality Control (QC) module - .
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The credits made to a PO need to be in status Finalized for the system to show this calculation in the PO reconciliation screen. |
- Balance
This calculation displays the remaining amount to pay off an invoice. You can also obtain this calculation from the difference of the PO Total USD minus the Vendor Credits Total USD.
For example, We continue reconciling some payments from the vendor Agricola Vidaurre. The PO has a credit
- of 326.47
- in favor from a PO Amount USD total of 1,
- 176.47
- that after some adjustments have a remaining balance
- to pay of 150.00 as shown in the following example:
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Column customizations Add/Remove columns Click on the settings icon next to the Search button, . Select and select and save them save the columns you wish to have them visible from the PO reconciliation screen.
You can adjust these columns to a width of your liking. |
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