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This section explores how to add and edit payment terms. Payment terms are used while invoicing customers and even applying discounts based on them. |
How to Add Payment Terms
Please follow the next steps to add or edit a payment term:
The Add/Edit Payment Terms window will open.
Payment term:
Name: The name of the term| Anchor | ||||
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In this article, you will learn how to add, edit, and manage payment terms and assign them to your customers.
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Add Payment Terms
To add a payment term, do the following instructions:
Go to Setup and select Settings.
Click on Payment Terms in the Account Receivables group of settings.
Click on Add a new payment Term.
Fill in the information on the payment term.
Name. The term's name (Net 30, Net 60, Due on Receipt, etc.).
Prepaid
. Mark this option if the customer
has to pay in advance.
Credit Period
. Credit period length in days.
End of the month
. Start payment term
on the last day of the month of the invoice.
Optional: Add a payment discount for invoices paid within a determined timeframe in percentage. This discount will be displayed on the Receive a Payment screen.
Click on Save.
The payment terms are used to
calculate the invoice due day in
commission reports.
Example: How does the system calculate the period?
In this example, the credit period is 30 days, and the End of the month
setting is enabled:
Invoice Date: 08/
14/2020
Commission Report Invoice Due Date column will be: 10/
13/2020
The first day to start counting the 40 days in the credit period is the last day of the month of the invoice (August 31st).
Discount
Set up this section if you want to, set a discount which will apply if the invoice is paid before the number of days set up.
Recommended Configuration for Standard Payment Terms
Standard Term Name | Description | Example Configuration | Example |
Net 1 | 1 day credit period | Credit Period: 1, EOM: No | Order Date: Sep 25 Payment Due: Sep 26 |
Net 1 EOM | 1 day after month end | Credit Period: 1, EOM: Yes | Order Date: Sep 25 Payment Due: Oct 1 |
Net 7 | 7 days credit period | Credit Period: 7, EOM: No | Order Date: Sep 25 Payment Due: Oct 2 |
Net 7 EOM | 7 days after month end | Credit Period: 7, EOM: Yes | Order Date: Sep 25 Payment Due: Oct 7 |
Net 15 | 15 days credit period | Credit Period: 15, EOM: No | Order Date: Sep 25 Payment Due: Oct 10 |
Net 15 EOM | 15 days after month end | Credit Period: 15, EOM: Yes | Order Date: Sep 25 Payment Due: Oct 15 |
Net 30 | 30 days credit period | Credit Period: 30, EOM: No | Order Date: Sep 25 Payment Due: Oct 25 |
Net 30 EOM | 30 days after month end | Credit Period: 30, EOM: Yes | Order Date: Sep 25 Payment Due: Oct 30 |
Net 45 | 45 days credit period | Credit Period: 45, EOM: No | Order Date: Sep 25 Payment Due: Nov 9 |
Net 45 EOM | 45 days after month end | Credit Period: 45, EOM: Yes | Order Date: Sep 25 Payment Due: Nov 14 |
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Scheduled Payments ConfigurationIf you already have configured payment terms, the system will try to associate them with our standardized terms based on the name. If your custom payment term does not match any standard payment term described above, the customers assigned to it will not be able to schedule payments. |
Manage Payment Terms
You can edit or delete existing payment terms from the same settings group.
Edit a Payment Term
To edit a payment term, do the following instructions:
Go to Setup and select Settings.
Click on Payment Terms in the Account Receivables group of settings.
Hover over the Actions column and click on Edit.
Modify the term’s information.
Click on Save.
Delete a Payment Term
To delete a payment term, do the following instructions:
Go to Setup and select Settings.
Click on Payment Terms in the Account Receivables group of settings.
Hover over the Actions column and click on Delete.
Click on Continue to confirm the action.
Assign a Payment Term to a Customer
Once you have created your payment terms, the next step is to assign them to your customers. To assign a payment term to a customer, do the following instructions:
Go to Setup and select Customers.
Search the customer you are setting up and click on Edit from the Actions column.
Select a term from the dropdown list in the Term field.
Click on Save.
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Once you assign a payment term to a customer, if enabled, they will be able to schedule payments according to this configuration. To learn more, read Scheduled Payments Setup. |
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