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Overview

ExcerptThis feature

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Excerpt

Future Sales (FS) can help you improve your sales department's performance and your inventory management by using your sales forecast to purchase products in advance by

only

generating a

PO or a SO.

Future Sales from a PO: Instead of starting with a prebook, the future sales process may start with a purchase order, once the products are confirmed by the vendor, they will go right into the Future Inventory. At this point, the sales team can see the products and offer them to the customers (note that the products are not actually in your warehouse).

Future Sales from a SO: Instead of beginning with a PO, this sales process starts with a standing order which then, depending on your SO settings, generates a manual or automatic PO, once the products are confirmed by the vendor, they will go right into the Future Inventory where the sales team can see the products and offer them to customers (note that the products are not actually in your warehouse).

Future Sales from a Prebook: The future sales process may start with a prebook with Future Sales customer. Once the PO is created and approved by the vendor, the products will be deleted from the prebook (see below) and will go to the Future Inventory. At this point, the sales team can see the products and offer them to the customers (note that the products are not actually in your warehouse).

Ui expand
titleHow to set it up
In order to

Purchase Order (PO), a Prebook (PB), or a Standing Order (SO) for future inventory.

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Enable Future Sales

To enable future sales, a customer must first be created under the name of ''Future Sales" (note this customer will only handle future sales inventory.) Selecting a customer in the settings is the key to

associate PO's

associating POs to the future inventory, all the items

that sizesmall

you purchase under this customer (for example, "Future Sales") will go to the future inventory. 

Step one: Create a Customer

To create this customer, follow the steps below:

Ui steps

  1. Go to Setup and select Customers.

  2. Add the customer "Future Sales" to your customer list on Setup > Customers > Add Customer. 

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titleInformation

For Multi-Location Companies: If you are working with several locations, make sure that the customer you entered on the Future Sales Settings is associated with the different locations that you are currently using.

Ui step

Go to Setup > Settings > Inventory

Ui step

 Click on Future Sales.

Ui stepOnce the steps mentioned above are done, the Futures Sales Settings window will pop up. Please enable the Future Sales option, select a customer and set

Step two: Enable Future Sales

  1. Go to Setup and select Settings.

  2. Click on Future Sales from the Inventory group.

  3. Enable the Future Sales checkbox.

  4. Select a customer.

  5. Set the "Truck days after".

Complete the process by clicking on Save. WarningtitleImportant

  2. Click on Save.

Info

The Truck Days After setting allows you to determine the

Max Age

maximum age for the products to be included in the availability. However, when the number of days

have

has been specified per product or per category, the system will consider those values first. For further information about this, please read How to Set Up the Max Age for the E-commerce Products (Options 1 and 2)

.

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Future Sales Sources

Future Sales orders can come from three different sources described next in detail:

  • From a Purchase Order. You can create a PO for the FS Inventory, and when your Vendor confirms the products, they will go to your Future Inventory, where your sales team will see the products. 

  • From a Standing Order. You can create an SO for the FS Inventory, creating a recurrent order from the FS inventory. Orders created from the SO will then wait for approval by the Vendor. Once your Vendor confirms the products, they will go to your Future Inventory, where your sales team will see the products. 

  • From a Prebook. You can create a PB for the FS Inventory, creating a recurrent order from the FS inventory. When your Vendor creates the PO and confirms the products, they will go to your Future Inventory, where your sales team will see the products, and the system will delete them from the PB.

Info

Remember that Future Sales Inventory is not yet in your warehouse.

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Final Price Behavior & Hold on Confirm

The future sales setting also has

also

two additional options for managing your Future Sales:

1) Final Price Behavior: This window will allow the user to choose how the price should behave

,

once unsold items are transferred to the inventory based on the 2 available options.

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2) Hold on Confirm: Allows selecting whether or not the product should be automatically put on hold after the items are confirmed or available in the inventory.

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Allocation Price Behavior

This option allows

to choose

choosing the price behavior when an allocation is performed with products within a Prebook without sales price. There are two options available:

  1. Should calculate the sales price based on the landed cost and GPM: The system will calculate a new price based on the landed cost of the item and the GPM

set

  1. setting. 

  2. Should maintain the sales price specified in the PO or Future Inventory pricing screen: The system will set the price

set Ui expandtitleHow to purchase products for Future Sales?

  1. in the Future Inventory Pricing screen, even if the GPM is lower than the one set as default.

For those Prebooks that already have a price assigned, the system will always respect that price. Remember this option applies both for Prebooks in boxes and units.

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Purchase Products from Future Sales

There are three ways to create

a

Purchase Orders for Future Sales

; through

: Prebooks,

PO's Standalone

standalone POs, and

PO'S title

POs at a time.

Warning
Info

Please take into account:

Remember to enter the customer you selected

on

in the Future Sales Settings

, the

. The products you purchase under this name will automatically go to the future sales availability.

1)

Option one: Create a Prebook for Future Sales

Ui steps
sizesmall
ui-step

  1. Go to Prebooks &

SO's>Add Prebook Ui step Enter

  1. SOs and select Add Prebook.

  2. Enter the Prebook information.

Make Sure you enter the customer  Go

  2. Select Future Sales as a customer.

Ui step

  1. Go to Purchase Orders

>>  Search for

  1. and select Add PO.

Ui step

  1. Search the Prebook

created

  1. .

Ui step Complete the Prebook information and click on Add in

  1. Complete the Prebooks information.

  2. Click on Add from the Actions column

. The PO will be created

  1. .

Ui step Go

  1. Go to PO Summary

and proceed to approve  The

  1. .

  2. Approve the PO.

Ui step

The PO will be submitted to the vendor

,

; once confirmed, the products will be transferred to the future inventory and

the items will be 2)

removed from the Prebook.

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Option two: Create a

PO Standalone Ui steps
sizesmall
Ui step

Go to Purchase Order > Add PO and click on the "Standalone POs" link.

Ui step

Add the General Order Information: vendor, customer, truck date, vendor ship date and Save.

Ui step

Start adding items to that PO by filling the Item's information fields, then click on Add.

ui-step

Standalone Purchase Order

  1. Go to Purchase Order and select Add PO.

  2. Click on Standalone POs.

  3. Enter the General Order Information.

  4. Click on Save.

  5. Add items to the PO.

  6. Click on Add.

Once your Purchase Order is submitted, the vendor must confirm the products

in order TipKeep

to transfer them to the Future Inventory. 

Refer to How to Create Future Sales Orders for more information.

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Info: Keep in mind that the Truck days after count from the POs Truck day

, this

will determine the number of days

that

the items will be available in the future inventory.

 3)

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Option three: Create a PO in the Single Purchasing Mode

Ui steps
sizesmall
ui-step

  1. Go

to Purchase Order > Add PO and click on the "one

  1. to Purchase Order and select Add PO.

  2. Click on One PO at a time

" linkAdd the 

  1. .

Ui step

  1. Enter the General Order Information

: vendor, carrier, vendor ship date and click

  1. .

  2. Click on Save.

ui-step

  2. Click on Add single

Items

  1. items.

Ui step Enter the

  1. Select Future Sales as a customer

, complete the product information. Notice that the price will be suggested based on the GPM of the company once you enter the cost. When you have finished, click on Add. Ui step Once the vendor of that product confirms the order, the product

  1. .

  2. Add items to the order.

  3. Click on Add.

When the Vendor confirms the order, these products will be added to the

future inventory

Future Inventory.

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Ui expand
titlePO's for future sales created by the Vendor

Since the future sales process starts from a Standalone PO, you can give vendors the ability to create PO's for Future Sales.

To do so follow the steps below:

Ui steps
sizesmall
Ui step

Go to Setup > Vendors, search for the vendor that you will allow the creation of Future Sales PO for.

Ui step

Under the "Actions" column click on Edit.

Ui step

 On the "Options" tab, click on "Allow creating POs" and then click on the Save button.  

Ui step

Once this is done, the vendor will be able to create POs for future inventory. 

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Ui expandtitle

Info

The system will suggest the prices for the items based on your company’s GPM.

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Enable Vendors to create Purchase Orders

You can enable your Vendors to create Standalone Purchase Orders for Future Sales.

Do the following instructions to give permissions to a Vendor:

  1. Go to Setup and select Vendors.

  2. Click on Edit from the Actions column in the Vendor you are editing.

  3. Click on the Options tab.

  4. Check the box on Allow creating POs.

  5. Click on Save.

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Price Lists for Future Sales

Enabling this setting will allow the system to take the price from the price lists (type Prebook or All) already created and associate it with the customer when creating orders with future inventory in Order Entry, Prebooks, and in the

Komet

E-

Commercetitle

commerce instead of using the price set up in the Purchase Order. If the setting is disabled or there is no price list for the product, the system will take the price entered in the PO.

Warning
titleImportant

This option is only available when the setting Enable Price Lists is enabled (Setup>>Setting>>Customers>>Price Lists)

The system allows managing the prices of Future Sales products throughout the Price Lists setting.

Ui steps
sizesmall
Ui step

Go to Setup > Settings > Inventory

Ui step

 Click on Future Sales

Ui step

 Check the Price Lists option

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Ui expand

To use price lists for Future Sales, you must enable the setting Price Lists. To enable the setting, do the following instructions:

  1. Go to Setup and select Settings.

  2. Click on Future Sales from the Inventory group.

  3. Click on the checkbox of Price Lists.

  4. Click on Save.

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Skip Local After

By enabling this option, the system will not refer to the Local After value set up per product or category in all the screens where this information is used and will only consider the Truck Days After value.

E.g.: You

For example, you have a product for Future Sales with a Local After value per product

setup

set at 4 and the

setting

Truck Days After

is

setting set

up

at 6.

With this

This configuration

,

will make the product

will be

available in Future Sales inventory from 03/02/2018 to 03/06/2018. If you enable this setting, the system will skip the local

After Value

after value, meaning

that

the product will be available for two more days

, Ui expandtitle

until 03/08/2018.

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Hide Inventory

From

from Sales Screens

If this setting is enabled, the system will hide the option

for adding

to add Future Inventory Items when the users

are creating

create a Prebook or an Order.

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