Future Sales Setup
Enable Future Sales
To enable future sales, a customer must first be created under the name of ''Future Sales" (note this customer will only handle future sales inventory.) Selecting a customer in the settings is the key to associating POs to the future inventory, all the items you purchase under this customer (for example, "Future Sales") will go to the future inventory.
Step one: Create a Customer
To create this customer, follow the steps below:
Go to Setup and select Customers.
Add the customer "Future Sales" to your customer list on Setup > Customers > Add Customer.
For Multi-Location Companies: If you are working with several locations, make sure that the customer you entered on the Future Sales Settings is associated with the different locations that you are currently using.
Step two: Enable Future Sales
Go to Setup and select Settings.
Click on Future Sales from the Inventory group.
Enable the Future Sales checkbox.
Select a customer.
Set the "Truck days after".
Click on Save.
The Truck Days After setting allows you to determine the maximum age for the products to be included in the availability. However, when the number of days has been specified per product or per category, the system will consider those values first. For further information about this, please read How to Set Up the Max Age for the E-commerce Products (Options 1 and 2)
Future Sales Sources
Future Sales orders can come from three different sources described next in detail:
From a Purchase Order. You can create a PO for the FS Inventory, and when your Vendor confirms the products, they will go to your Future Inventory, where your sales team will see the products.
From a Standing Order. You can create an SO for the FS Inventory, creating a recurrent order from the FS inventory. Orders created from the SO will then wait for approval by the Vendor. Once your Vendor confirms the products, they will go to your Future Inventory, where your sales team will see the products.
From a Prebook. You can create a PB for the FS Inventory, creating a recurrent order from the FS inventory. When your Vendor creates the PO and confirms the products, they will go to your Future Inventory, where your sales team will see the products, and the system will delete them from the PB.
Remember that Future Sales Inventory is not yet in your warehouse.
Final Price Behavior & Hold on Confirm
The future sales setting also has two additional options for managing your Future Sales:
1) Final Price Behavior: This window will allow the user to choose how the price should behave once unsold items are transferred to the inventory based on the 2 available options.
2) Hold on Confirm: Allows selecting whether or not the product should be automatically put on hold after the items are confirmed or available in the inventory.
Allocation Price Behavior
This option allows choosing the price behavior when an allocation is performed with products within a Prebook without sales price. There are two options available:
Should calculate the sales price based on the landed cost and GPM: The system will calculate a new price based on the landed cost of the item and the GPM setting.
Should maintain the sales price specified in the PO or Future Inventory pricing screen: The system will set the price in the Future Inventory Pricing screen, even if the GPM is lower than the one set as default.
For those Prebooks that already have a price assigned, the system will always respect that price. Remember this option applies both for Prebooks in boxes and units.
Purchase Products from Future Sales
There are three ways to create Purchase Orders for Future Sales: Prebooks, standalone POs, and POs at a time.
Please take into account:
Remember to enter the customer you selected in the Future Sales Settings. The products you purchase under this name will automatically go to the future sales availability.
Option one: Create a Prebook for Future Sales
Go to Prebooks & SOs and select Add Prebook.
Enter the Prebook information.
Select Future Sales as a customer.
Go to Purchase Orders and select Add PO.
Search the Prebook.
Complete the Prebooks information.
Click on Add from the Actions column.
Go to PO Summary.
Approve the PO.
The PO will be submitted to the vendor; once confirmed, the products will be transferred to the future inventory and removed from the Prebook.