To use this feature, you need to have an active K2K Connection with the other company. Read Create a K2K Connection.
Table of Contents
Vendor Side: Automatically Upload Vendor Invoices
If your company has an active K2K Connection with the Customer, they will have the option to enable a setting that lets you automatically upload and associate vendor invoices to your purchase order once you confirm the order from the Order Entry - Order Summary screen.
When you confirm an order from the staging area, the system automatically creates the order’s invoice and attaches it to the PO with pending approval status. After that, you can mark it as paid (continue with the normal flow).
If you want to use this feature and you already have an active K2K connection, get in touch with your Customer and ask the to enable the Automatically Upload K2K Vendor Invoices setting.
Buyer Side: Automatically Upload Vendor Invoices
To activate this feature, there is a setting that enables the automatic creation of invoices for your K2K connections.
To enable this setting, do the following instructions:
Go to Setup and select Settings.
Click on Sales Settings from the K2K Network group of settings.
Enable the setting Allow Invoices coming from K2K orders to be Automatically uploaded.
Click on Save.
When this setting is enabled, the system will automatically synchronize Vendor Invoice information (Amount, Invoice #, and PDF) into the PO reconciliation process in the Buyer Account. These invoices will have a “pending approval by procurement (AP)” status.
Updated Invoices
If the Vendor updates the invoice, the system will display a warning sign in the Vendor Invoice column. You can download and review it from the order details. Click on the Magnifying glass icon and the warning sign; click on Upload Invoice to see the new invoice, and the system will change the status to AP.
FAQs
Related Articles
-
How to modify products prices in a Price List? (Knowledge Base)
-
Resumen de Inventario (Español)