Overview

Instructions

Ui steps
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Ui step Go to A/P>>PO Reconciliation

2) Use

Ui step  Use the filters to find the PO that the invoice will be uploaded for. Then go to

the

the Vendor's Invoice

column

column for a given PO and click

on

on Upload.

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3) The

Ui step The Upload Invoice

window

window will pop up. Enter the invoice number and the total amount of the invoice in the corresponding fields. If you have the invoice in a PDF file, drag the file towards the dotted area and drop it on the "Drag your file here or click to upload" section. Once you click on Save, the invoice will be listed below in

the

the Invoice

Summary

Summary with the uploaded invoice associated with it.

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Ui step

4)

Notice that you can also associate additional Charges per invoice by clicking on the link next to the Total Invoice field. Keep in mind that the total of additional charges should not exceed the total of the invoice. Just enter the amount and hit

the

the Enter

key

key. Once you have finished, click

on

on Close. The additional charges with the same description will be consolidated in

the

the PO Reconciliation

screen

screen as additional PO charges.

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5)  Make

Ui step Make sure that the PO total corresponds to the total of the invoices associated with it.

Info
title Information
By clicking on the drop-down menu, in the Actions column, you will be able to Approve Edit, Delete, or Download the uploaded file (these options will depend on the invoice Status). For example, only the invoices with AA or AP statuses could be modified, delete or edited. Image Removed

6) Click on

Ui step Click on Close to finish. The invoices added will be listed on

the

the Vendor's Invoice

column

column and by hovering the cursor over that field the system will pop-up the invoice details and you will be able to perform some actions, for example, if you click

on

on View, the system will download the invoice.

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Info
title Information
The Vendor Invoice Status column will display the invoice being at the earliest stage in the Workflow for the same PO.