Overview
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Komet Sales allows vendors to upload |
invoices for each |
shipped PO to streamline the AP process. Once uploaded, these files can be downloaded directly from Komet Sales. |
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The system allows uploading vendor invoices by sending an email. |
Instructions
Follow these instructions to manually upload invoices belonging to a PO:Log in with your username and password directly into www.kometsales.com
Access the Grower > Purchase Order Summary tab, or from the Vendor Portal go to Purchase Order >> Purchase Order Summary tab
Use the filters to find the PO that the invoice will be uploaded for.
Once the PO is found, go to the "Invoice" column and find the "Upload" link. Click on the link in order to upload the invoice.
Please read Upload Vendor Invoices by Email for more information. |
Table of Contents
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Upload Vendor Invoices
To manually upload PO Invoices, do the following instructions:
Depending on your company type, go to the following screens:
Grower: Go to Grower and select PO Summary.
Vendor: Go to Purchase Orders and select PO Summary.
Search the PO of the invoice you will upload.
On the PO line, go to the Invoice column and click on Upload.
The Upload Invoice window will pop up. You can upload single or multiple invoices
; the file has to be in PDF format.
Enter the invoice number and the
invoice amount
in the corresponding fields.
Drag the file
toward the dotted area and drop it
in the "Drag your file here" section. Ensure the PO and Invoice totals match.
Click on Save. The invoice will be listed below in the Invoice Summary with the uploaded invoice associated with it.
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Depending on the invoice status, the system will allow you to perform
actions such as Edit, Delete, or Download the invoice file.
Make sure that the PO total corresponds to the total of the invoices associated with it. Click
Click on Close to finish.
The invoices
will be listed
in the Vendor's Invoice column, and by hovering
over that field
, you will see the invoice details and
perform some actions.
Once the vendors upload the invoice, it should be approved by procurement and accounting users through
the PO Reconciliation
process.
You can transfer these invoices to your External Accounting System if integrated with Komet Sales.
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For more information, read Approve Vendor Invoices Workflow. |
Error Message: Vendor Invoice Does Not Match Purchase Order
Through the on-screen uploading option when a vendor invoice with a total amount that does not match the total amount in the Komet Purchase Order is uploaded, the system will display a message and will give the user options to upload it or not.
Automatically Upload Vendor Invoices
If your company has an active K2K Connection with the Customer, they will have the option to enable a setting that lets you automatically upload and associate vendor invoices to your purchase order once you confirm the order from the Order Entry - Order Summary screen.
When you confirm an order from the staging area, the system automatically creates the order’s invoice and attaches it to the PO with pending approval status. After that, you can mark it as paid (continue with the normal flow).
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If you want to use this feature and you already have an active K2K connection, get in touch with your Customer and ask the to enable the Automatically Upload K2K Vendor Invoices setting. |
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To learn more, read K2K - Automatically Upload Vendor Invoices (BETA). |
How to Replace/Change
an Invoice?
In case there are errors on the
uploaded invoice, the system allows you to replace it with another one:
From the
Vendor Portal go to Purchase Orders > PO Summary, or from your regular Komet account go to
Grower >> Purchase Order Summary.
Locate the PO that
the invoice needs to be replaced for,
place the cursor over
the invoice number and click on the
Edit link.
The invoice upload window will pop up, and you can upload a new file (or delete it, from the Actions column).
Upload the file as previously explained and click on Save.
Once the changes are saved, the system will delete
the invoice previously uploaded and replace it with the new one.
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| title | Upload Vendor Invoices by Email |
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