Purchase Order Management
Upload Vendor Invoices to Komet Sales
Komet Sales allows vendors to upload invoices for each shipped PO to streamline the AP process. Once uploaded, these files can be downloaded directly from Komet Sales.
Problems finding Purchase Orders
Sometimes Vendors have issues finding their POs in the system. This article contains some common reasons why the POs might not appear in the Vendor Portal.
Allowing Vendors to Edit Prices and Costs
When setting up your vendors you will find different options that can help them manage your shipments more efficiently. If you have a tight relationship with your vendors you can give them additional options such as the capability of editing prices.
Build Mixed Boxes from pre-sold Units - Vendor Portal
Komet Sales provides the ability for vendors to build mixed boxes from presold units directly from the Vendor Portal, as long as the Vendor has been preassigned and the ship date set by the procurement user.
Confirm POs from the Vendor Portal
In order to create shipments in Komet Sales, vendors can be required to confirm purchase orders first. Here you will learn how to do it.
Confirm POs Screen
The confirm POs Screen is also available for users with Procurements roles and Admins. This article explains some actions available from this screen. For further information about the options available on this screen, read Purchase Order Management.
Create Purchase Orders
In some cases, vendors are allowed to create purchase orders. This options must be activated by authorized users. For doing that please read Allow Vendors to create Purchase Orders
Create Purchase Orders from Prebooks in Units
Vendors can create Purchase Orders in units based on Prebooks.
Create Standalone POs From Excel
Komet Sales allows to use an Excel file with a certain structure in order to upload Purchase Orders into the system. The Purchase Orders created will have a "Confirmed" status unless a AWB number is specified in the file, if the AWB is entered the PO will have a "Shipped" status.
Downgrade Products
You can downgrade a product from this option and automatically update all the corresponding information.
Manual Allocations from Vendor Availability
The system allows users with the Vendor Availability option active, to manually allocate product from purchase orders using the vendor availability.
Postpone Shipment Option
There will be some cases in which the vendor, depending on the availability of the product, will only confirm a part of the order. In this case, the system allows you to postpone the shipment. This option can be activated by going to the vendor setup. All the unconfirmed boxes can be assigned to another PO with a new date and even a different vendor. Once the vendor and date have been selected, the system will look for a PO with a "pending" status that coincides with the date and vendor chosen a
Print Bunch Barcodes
Substitute Items
The system allows vendor and company users to substitute items in a purchase order with other items.
Substitute Items from a PO as a Grower
The system allows Grower and Company users to substitute assorted items in a PO for items from Vendor Availability.
Unable to Source - Confirm POs
Komet allows mark products as Unable to Source from the Confirm POs screen.
Vendor Availability Mass Allocations
Authorized vendors have the option to massively allocate product to Purchase Orders with items from their Vendor Availability.
Vendor's Home page
The system will display a dashboard with information about your transactions in Komet. The information displayed in the dashboard depends on your role within the Komet system.