Table of Contents

Enter the Real AWB Cost

To upload AWB invoices, follow the steps below:

1. Go to A/P >AWB Reconciliation> Go to the Actions or Total Cost column and click  and select AWB Reconciliation. 

2. Click on the Set AWB Cost link from the Actions or Total Cost columns.

3. The AWB Cost window will pop up. In this window, users will have two options to set the real AWB cost:

   Option 1Set the real AWB cost. There are two ways to add the costs:

   1. Manual: Manually enter the Freight, Handling, and Duties for the AWB invoice.

   Once

   1. The system will use this information

   is entered, the system will

   1. to automatically calculate the Total Cost per

   unit

   1. Unit of all products within the AWB and will override the original

   estimates from the financial settings, causing a recalculation of

   1. estimate, recalculating the landed cost

   (for products in units or boxes in all the system screens)

   1. .

   Option 2: Users can upload an attachment of  the AWB invoices. The user will click on the Upload AWB Invoice green button. A window called AWB Invoice will appear, fill out the requested information and search or drag the invoice file to upload. Then, click on Save.
   info: When entering $0 on the Freight or Handling fields, the system will leave that cost as 0$ whereas if you leave these fields in blank, the system will use the estimated value.

   After clicking on Save, the

   1. Upload: Upload a file with AWB invoices by clicking on Upload AWB Invoice.

4. Click on Save; a window will expand to display additional information about the Type, Amount, and Description of the charge. Finally, click

5. Click on Add. 

6. After clicking on Add, the users will see another line with the information of the charge added to that invoice. If done adding all charges within that invoice, click on the Close button, and the system will show the invoice with all the charges added. 

7. After uploading the invoice, the user will have the option to Approve, Edit, Delete or View that invoice by going to the Actions column.

8. Once the user reviews the invoice, the invoice can be approved; then Repeat this process for every invoice and click on Close when you finish.

Once you upload the invoice, you can approve, edit, delete, or view it from the Actions column. After the invoice is approved, these charges will have to be approved

by accounting and transferred to the external accounting system (if this option is

enabled).

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Enter the AWB Weight

While When you are entering enter the AWB cost based on from your vendor invoices, the our system will also provide an estimate of the Weight weight per AWB. The Current weight will be estimated based This estimation relies on the weight of the boxes entered per box in the Box Dimensions setup for the products within in the AWB or in the Staging Area. The system will also calculate the Average Weight, which is obtained dividing the Total Weight In addition, our system calculates the average weight by dividing the total weight by the FBE of the AWB.The

Chargeable Weight

You have the option to manually input the AWB chargeable weight can be manually entered based on using the information sent provided by your vendor. Notice of If there is a difference discrepancy between the Current current weight and the chargeable weight, the system will alert about it.Underweight: the system will display a red arrownotify you.

Upload AWB Invoices

To upload your AWB Invoices, do the following instructions:

1. Go to A/P and select AWB Reconciliation.

2. Search the AWB.

3. Click on Set AWB Cost from the Actions column.

4. Click on the Upload AWB Invoice green button.

5. Fill out the information.

6. Upload the invoice file.

7. Click on Save.

8. Select the invoice type.

9. Enter the amount.

10. Optional: Add a description.

11. Click on Add.

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Edit Invoices

The system will allow users to edit the information previously entered or uploaded.

If no invoice attachment was uploaded, follow do the next stepsfollowing instructions:

1. Go to the Actions or Total Cost column and click on the "Change the AWB Cost" link. 

2. Enter the new Freight, Handling, Handling  or Duties information and click on Save. The total cost will be recalculated.

If the user uploaded an invoice to the system, the invoice must have a "Pending Approval" status in order for it to be edited. In order to do soIf the invoice was uploaded, do the following instructions:

1. Go to to the Actions or Total Cost column and click on the "Change the AWB Cost" link. 

2. Go to the Actions column next to the invoice that needs to be changed and click on Edit.

3. A new window will pop up for the user to edit the information entered. Edit the information needed and click on Save.

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