Overview

Komet Sales allows the uploading of vendor invoices in order to synchronize them with your company's External Accounting System.If the company has a QuickBooks integration active, the user will have the option to synchronize Vendor invoices with QuickBooks.

Instructions:

To be able to synchronize vendor invoices with the external accounting system follow the instructions below:

1. The vendor must confirm and ship the purchase order, and upload their invoice to Komet following the instructions provided in Upload invoices to Komet.

2. The Accounting and Procurement users must approve the invoice by following the Workflow to Approve Vendor Invoices instructions.

3. Once approved, go to Accounts Payable (A/P) > PO Reconciliation > click on the Actions button and select the option "Send to External System". At this point, the Vendor Invoice Status will be changed to "Sent to External System". This process takes a second unless the invoice is unable to be synchronized.

4. Following this, the system will synchronize the data from Komet with the external system, and once done the Vendor Invoice Status column will change to "S" (Synchronized). 

5. Finally, the invoice will be synchronized with the External System and the user will be able to process payments for that invoice within the external system.