Accounts Receivable (A/R)

From the Accounts Receivable module in Komet Sales, you can receive payments, apply credits, create statements, export excel reports, and much more. Below you will find a list of detailed articles detailing what you can do from the A/R module.

User Roles: Administrator, Accounts Payable, and Accounts Receivable.

If you want to learn everything about the A/R module in Komet Sales, you can read the A/R section in our documentation for a full guide.

Accounting Invoices — The system allows Grower Companies to carry out their countable ends through the Accounting Invoices feature according to the taxation legislationion of each country. This article is on how to set up and generate Accounting Invoices.
Accounting Periods
Aging and Statements — The aging section lets you quickly view the aging for all customer invoices. Statements for a selected set of customers or all customers can also be created and sent.
Apply a Chargeback — The system allows to process a chargeback for uncompleted or failed transactions. The system will reopen all the invoices that were associated with the selected payment and a negative transaction will be created with the same information of the original payment so the balance of both transactions is 0. If you want to charge your customers with a fee, you should consider processing a NSF instead of a Charge Back.
Apply Open Credits to a Payment — The system allows users to process payments using open credits granted to the customers. This article explains how to carry out this process.
Cancel a Payment — This article explain how to cancel a payment.
Customer Credit Balance — The balance of your customers can be affected by credits and overpayments. Depending on the way credits are issued, they will immediately affect the balance or generate available credits for future orders.
Finance Charges — The Finance Charges allow charging customers when they are in arrears during a certain period of time.
Non-Sufficient Funds (NSF) — Komet allows you to cancel a payment due to NSF. A negative transaction will be generated with the same information of the original payment so the invoice will still be pending to be paid. If you choose to do so, you will be able to charge a fee and an invoice will be generated under the denomination NSF.
Open Invoices — In this section, you will be able to check your customer's invoices with open balance.
Overpayments — If you receive a payment, and the amount is higher than the outstanding total, the system will automatically retain the difference, and use it as a credit on future invoices. When applying the payment, you will see an "Overpayment" notice with the total amount of the overpayment.
Overpayments for Specific Orders — If you receive a payment, and the amount is higher than the outstanding total, the system will automatically retain the difference, and use it as a credit on future invoices. Overpayments can either be generated for the transaction or for specific orders.
Payment Discounts Report — This report displays the list of payments that had discounts applied to them during the "Receive Payment" process.
Payment History & Editing Payments — In this section, you will have the option to see your payment records, edit payments and export payment reports.
Process a Refund — The system allows to refund Open Credits to customers. Users can either refund Customer Credits or overpayments. This transaction must be done from the Receive Payment screen.
Process a Refund for a Credit Card payment — The system allows processing refunds for your credit card payments. This article explains how to apply them. In case you need to refund open credits to credit cards, read Refund Open Credits to Credit Cards.
Receive a Payment — This article explains how to receive payments from your customers when they have open invoices.
Receive a Payment with a Credit Card — When the Clearent Integration is enabled, the system will allow users to process payments with credit cards from the Receive Payment and Order Entry screens. This article explains how to process payments from the Receive Payment screen.
Receive Payments in Advance (Overpayments) — In this article, you will learn how to apply payments not linked to orders (Overpayments) and use them as payment for future invoices. This feature is very helpful when working with customers that have “pre-paid” payment terms.
Reconciling Monthly Financials
Refund Open Credits to Credit Cards — The system allows processing partial refunds to open credits coming from credit card transactions.
Upload Payments via Excel File — The system has the option to upload an excel file that contains payment records, so that payments can be massively processed using this file.
Write-Off unpaid Invoices — Unpaid Invoices can affect your record-keeping on expenses and bad debt. In this article, you will learn how to write them off and ensure your accounts receivable and net income stays current.

Accounts Receivable (A/R)

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