Overview

Komet allows the users to set a different option to upload Vendor invoices into the system.By enabling this option the company users will have the option to upload the Vendor Invoices just by sending an email. 

Setting for Single Location companies

To set this option for Single Location companies, please follow these instructions: 

1. Go to Setup > Click on Settings 
2. Under Account Payable, select the link Receive Vendor Invoices Via Email.
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3. A pop up window will appear, you should check "Enable" and the window will show more information to continue. 
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4. Then, you should create an email that the system will use to receive the Vendor Invoices, this will be known as Mailbox. Enter the email created with the password, Host and Protocol information. 
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   The company can only have one Mailbox setup.

5. After setting the Mailbox, you should enter an Authorized "From" email addresses in the field specify there. Those should be the addresses from where users will send the Vendor Invoices. If you want to use a different email to send the invoice, you should keep in mind that it must be associated to the Komet Sales Vendor Account or Vendor Contacts. If not, the mailbox will not receive the email with the invoice.
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6. The system also has a field to enter the emails which will receive a copy of the successful, warning or error messages after sending the email with the Vendor Invoice.
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7. Finally, click on Save. 
   
   
   

Setting for Multi-Location companies

To set this option for Multi-Location companies, please follow these instructions:

1. Go to "Setup" > Click on "Settings" > Select the "Location" tab > Choose the location.
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2. Find the "Account Payable" option > Click on "Receive Vendor Invoices Via Email".
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3. A pop up window will appear, you should check "Enable" and the window will show more information to continue. 
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4. Then, you should create an email that the system will use to receive the Vendor Invoices, this will be known as Mailbox. Enter the email created with the password, Host and Protocol information. 
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   The company can only have one Mailbox per location.

   
   
   

5. After setting the Mailbox, you should enter an Authorized "From" email addresses in the field specify there. Those should be the addresses from where users will send the Vendor Invoices. If you want to use a different email to send the invoice, you should keep in mind that it must be associated to the Komet Sales Vendor Account or Vendor Contacts. If not, the mailbox will not receive the email with the invoice.
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6. The system also has a field to enter the emails which will receive a copy of the successful, warning or error messages after sending the email with the Vendor Invoice.
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7. Finally, click on Save.