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UIM - Receiving and Opening Boxes

UIM - Receiving and Opening Boxes

In this article, you will learn about receiving inventory in units with UIM in Komet Sales.

User Roles: Admin, Inventory, Cashier, Sales Manager, and Scanner.

This feature is currently in beta testing, so access is limited to testing companies. Once this feature becomes available to everyone, we’ll inform you via email or our in-app notifications.

Table of Contents

Receiving Process

When receiving products in the warehouse, do the following instructions to identify and separate boxes:

  1. Sort boxes, and make sure all boxes have Komet Labels.

  2. Print and apply missing labels.

  3. Scan-in boxes using Option 1 (Receiving) on the scanner. We recommend following an organized pattern (i.e., Scan row by row, from the top, or left working down). 

  4. Print Distribution Labels from Batch. For more information, please read Print in Batches.

    1. Press “H” for more options, or “B” to set the batch you want the system to print Distribution labels for.

      1. Distribution labels will start printing for all Pre-sold items and/or open market boxes.

  5. Apply Distribution labels by matching lot numbers.

  6. Separate open market boxes from boxes containing pre-booked bunches and place them aside. Store boxes in your coolers according to your cooler organization plan.

    1. Presold Orders Storage Area

    2. General Box Storage

  7. Pull or set-aside Prebook Orders with a copy of the pick ticket. You can identify Prebook orders in the Prebook column of the pick-ticket.

It is not necessary to apply distribution labels to the same box ID, as long as the box label corresponds to the same lot.

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Open Boxes

There are two ways to open boxes: through the Inventory Summary screen and with the scan gun.

Receiving K2K Orders

Orders from K2K have the suffix “K” at the end of the order number. e.g., 7042K. Therefore, it is not necessary to reprint labels for these orders.

Open Boxes With the Scanner

To open boxes with the scan gun, do the following instructions:

  1. Start the scan gun.

  2. Select option eight (8).

  3. Follow the instructions on the screen. This process can vary based on independent factors. To learn more, read Scanner Behavior.

  4. Continue scanning boxes. As you scan them, set them aside to open once you are finished scanning every product.

When you open boxes, the system will print the Bunch labels in the default printer. To learn how to set a default printer, read Step Two: Set up the Default Printer.

 

If there is no default printer set, selecting a printer from the scanning gun will not be possible.

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Scanner Behavior

When opening boxes with the scanner, several factors can affect the process of verifying and opening a box. Depending on these factors, one of the following actions will apply:

At the end of the scanning process to open boxes, the scan gun will return to the Open Box screen, where users can keep scanning boxes or exit the process.

Scenario

Result

Scenario

Result

Available Boxes

The system prints labels and opens the box.

The scanned box belongs to a Prebook.

The system will tell the user there are no available boxes.

The box is marked as “Don’t Open” but is not sold.

The system will check if another box with the same lot # has been opened. If there is one, the system will make a Box Number Swap with the open box with no printed labels. If not, the system will open the box and print Bunch labels.

The box is marked as “Don’t Open”, sold, and has printed shipping labels.

The system will check if the shipping labels have been printed; if they were, the scan gun will tell the user to return it to the original rack position.

The box is marked as “Don’t Open” and sold, but has no printed labels.

The system will check for an open box with the same lot # and check if any labels were printed. If the system finds an available box, it will perform a Box Number Swap; if there is no alternate box, the system will tell the user that there are no available boxes and return the box to its original rack position.

The box is marked as “Don’t Open” but not sold, and no other open boxes with printed bunch labels.

The system will open the scanned box and print the bunch labels.

The scanned box is unavailable, but another available box has the same Lot #.

The system will make a Box Number Swap, open the box, and print the Bunch labels.

The box is open in the system and has printed Bunch labels.

The system will inform the user of the situation and ask if reprinting bunch labels is required.

The box is open in the system and has no printed Bunch labels.

The system will print the Bunch labels.

To learn more about the Swaps mentioned above, read Box Swaps.

The scan gun has a sound alert system that informs the user of a problem or successful operation. Two (2) beeps mean success, and three (3) beeps indicate that the user should check the screen to see the situation.