Frequent Actions With PO's
There are additional options that you can perform as part of the procurement team. Track the status of your Purchase Orders, set up the exchange rate for your vendor’s POs, email your vendors regarding any change on the POs, among others.
Additional Charges in Purchase Orders
Procurement users can add positive and negative additional charges within POs as needed. Entering a negative additional charge within a PO, will have a negative effect on the Other Charges component of the landed cost. To activate this option follow the instructions in Additional PO Charges.
Allow product substitution by the Vendor
There might be cases in which you will have to allow certain vendors to substitute product lines on their POs.
Corporate Purchasing - Multiple Location Companies
The system allows buying purchase needs between the different locations of the company. We will explain how it works.Create a Temporary AWB
A temporary AWB is basically a provisional shipment created in order to view the boxes in the Staging Area without having to wait for the cargo agent to provide the AWB number.
Delete Purchase Orders
This article explains how to delete Purchase Orders from the Purchase Order Summary and how to delete Purchase Orders if they have already been added to a AWB.
E-mail Notifications
The system allows selection of users to be notified when Purchase orders are created.
Email Notification for Cancelled and Partially Confirmed POs
Komet Sales sends an email every time the Vendor cancels or partially confirms a PO to procurement user that created the PO as well as all Procurement Managers.
Exchange Rate for Purchasing Modes
Costs will be entered in your vendor's currency when it is different from the company's currency. This article explains how this option works from procurement screens.
Hard Goods - Purchase Order PDF Invoice
The system allows you to print Hard Goods invoices on PDF.
Open Market Tag from Procurement
Salespeople are constantly entering prebooks into the system based on each of their customer's needs, but sometimes these Prebooks can be easily fulfilled with open market products without having to generate a PO.
Purchase Order Options
The system includes the option of showing Customer's Info to the Vendor and setting as default the last cost for the product purchased from the vendor. This affects all the screens where the buyer is able to purchase items.
Purchase Order Statuses
Once the purchase order is created, it will appear on the PO Summary with a "PA" (Pending for Approval) status.
Purchase Order Summary Screen
Once the users complete the creation of the Purchase Orders, they can go to PO Summary and see all the information relate to the purchase orders generated. You can use the filters on this screen to search for a specific purchase order.
Purchase Order Summary Screen (Vendor Portal)
The Purchase Order Summary screen will allow users (including grower users) see all the information relate to the purchase orders generated. You can use the filters on this screen to search for a specific purchase order. Companies will have access to all their purchase orders while grower users will only have access to the purchase orders generated for them.
Update the status of a PO and Send it via Email by the bulk
You can easily update the status of several POs at the same time on the Purchase Order Summary screen, this option will help you save time when processing all your Purchase Orders.