Komet users have a fast way to upload vendor invoices into Komet by just sending the invoices attachment via email and the system will upload them automatically. To enable this option please refer to Account Payable Settings.

The users should take into account the information below before sending the email:

• • The Komet user should enter the email subject line using any of the following 4 ways, making sure to separate the information with a semicolon:
    
    
    1. PO number only. Can be entered as: P000171 or 0171.
       
       
       
       
    2. PO number and Vendor Invoice number. Example. PO #;Invoice # (Invoice # can be alphanumeric)
       
       
       
       
    3. PO number, Vendor Invoice Number and Invoice Total. Example:  P0 #;Invoice #;Total Amount
       
       
       
       
    4. PO number and Invoice Total. Example: P0 #;;Total Amount (Please be sure that a double semicolon separates the PO # and the Invoice Total, if no Invoice # is included.)
       
       
       
       
    
    

• The invoice attachments must be sent in a PDF file format. Any other file format that is not PDF will be discarded.
• If there is more than one PDF file attached, the files will be merged into a single PDF.
• Purchase Orders that have been already Approved will not be processed.
  
  

Error Message: Vendor Invoice Does Not Match Purchase Order

Through the on-screen uploading option when a vendor invoice with a total amount that does not match the total amount in the Komet Purchase Order is uploaded, the system will display a message and will give the user options to upload it or not.

How to Replace/Change an Invoice?

In case there are errors on the uploaded invoice, the system allows to replace it with another one:

From the Vendor Portal go to Purchase Orders > PO Summary, or from your regular Komet account go to Grower >> Purchase Order Summary, locate the PO that the invoice needs to be replaced for, and place the cursor over the invoice number and click on the Upload Invoice link.

Upload the file as previously explained and click on Save.

Once the changes are saved, the system will delete the invoice previously uploaded and replace it with the new one.