In this article, you will learn how Aging works and how to set the Arrival Date for a product.
User Roles: Admin, Inventory, Procurement Manager, Procurement User and Sales Manager.
Table of Contents
Aging
Aging implies that when you receive a product in inventory, it begins to deteriorate, causing its price to decrease over time.
Komet enables you to track product aging across multiple screens.
Color Indicators
The system colors product lines based on their age. You can view these in the following options within the Inventory tab:
Inventory Summary section > Inventory in boxes
Inventory Summary section > Inventory in units (When the arrival date and unit age settings are enabled).
Only admin users can enable the setting named Show arrival date and aging that will allow users to see it from the Inventory in Units.
|Aging Value | Meaning | Color Indicator |
Negative number of days | The product has not arrived yet. | No color |
0 days | The product arrived today. The arrival date of the product is equal to today's date. | No color |
Between 1 and 4 days. | Product aging value from its arrival date. | Yellow |
Between 5 and 9 days. | Product aging value from its arrival date. | Green |
10 days or more. | Product aging value from its arrival date. | Red |
Additional Aging information
Maximum Aging
The system has the maximum aging set by default in the Inventory Products and in the E-commerce as follows:
Products displayed in the Inventory tab have a maximum aging of 180; therefore, the system hides products with greater aging.
You can change this value from the product setup screen. To learn more, read Set the Max Age for Products in your Inventory.E-commerce displays products with a maximum aging of 30. Nevertheless, companies can set different maximum age restrictions per product, category, customer, or company. To learn more, read How to Set Up the Max Age for the E-commerce Products.
Aging from the Sales screen
Some viewing restrictions may stop displaying the product's Aging on the sales screen. To fix this, you must adjust the user-specific setting named Hide Sensitive Data in Inventory Options. To learn more, read Hide Sensitive Data on Sales Screen.
Automatic Sell Fast Option
There is a setting that allows to mark items with a lightning bolt icon, so the sales team is aware that those items need to be sold as soon as possible. To learn more, read Enable the Automatic Sell Fast Option.
Arrival Date
Knowing the arrival date of a product is crucial because it helps us accurately calculate its age. The arrival date of a product refers to the day it is expected to enter the inventory.
For example, let's take a look at the following tables:
Today | Arrival date product | Aging (In days) |
|---|---|---|
January 18 | January 15 (a date in the past) | 3 days |
If the current date is January 18, and the arrival date you had set for the product is January 15 (it arrived a few days ago), its age would be three days since that's the difference between the two dates.
Today | Arrival date product | Aging (In days) |
|---|---|---|
January 18 | January 22 (a date in the future) | -4 days |
But on the other hand, if the current date is January 28, and the arrival date you set is February 5 (it still needs to arrive), the age of that product would be negative four (-4) days since aging or deterioration starts counting from the moment of arrival.
Once an arrival date is assigned to an in-transit product, their aging will start running.
Different options to set up the Arrival date
The system allows you to specify the arrival date of your products from different locations:
You can set the arrival date from the Staging Area. To learn more, read https://kometsales.atlassian.net/wiki/spaces/KB/pages/3341586/Set+the+Arrival+Date+from+the+Staging+Area.
You can also set the arrival date of hard goods in the Inventory summary.
Go to Inventory > Inventory Summary > manage hard goods inventory, and select the Edit option from the Actions column for the specific product line.In multilocation companies, the system allows you to set a different arrival date per location (even if they are associated with the same AWB).
Authorized users can also set the arrival date from the AWB Summary. To learn more, read Establish and Change Arrival Date per Location.
If you want to set the arrival date of hard goods, go to Inventory>>Inventory Summary>>manage hard goods inventory. Click on Receive Purchase Order (or click on Edit for a given product line). You will be able to set the arrival date of the Purchase Order where the hard goods belong
Related Articles
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Staging Area (Knowledge Base)
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Aging and Statements (Knowledge Base)
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Setting the Arrival Date in the Staging Area (Knowledge Base)
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Inventory Statistics and Product Aging Color Code Key (Knowledge Base)
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Aging Limits & Vendor Information - E-commerce (Knowledge Base)