Komet users have a fast way to upload vendor invoices into Komet by just sending the invoices attachment via email.
Komet users have a fast way to upload vendor invoices into Komet by just sending the invoices attachment via email and the system will upload them automatically. To enable this option please refer to Receive Vendor Invoices Via Email .
The users should take into account the information below before sending the email:
The Komet user should enter the email subject line using any of the following 2 ways, making sure to separate the information with a semicolon:
PO number, VendorInvoice Number, and Invoice Total. Example: PPO#;Invoice #;Total Amount
P002323;IN2323;19
PO number and Invoice Total. Example: P PO#;;Total Amount (Please be sure that a double semicolon separates the PO # and the Invoice Total, if no Invoice # is included.)
P002323;19
Tip
The invoice attachments must be sent in a PDF file format. Any other file format that is not PDF will be discarded.
The PO # must be prafaced with a P in the subject line.
If there is more than one PDF file attached, the files will be merged into a single PDF.
Purchase Orders that have been already Approved will not be processed.
Information
If the PO total does not match the Invoice total sent in the email, the invoice will be upload anyway with the total sent.
If you sent an email with a new invoice attached, the previous invoice will be overwritten.
The users that can employ this option are the Vendor and Company users.