Overview

This section will provide instructions on how to approve Vendor Invoices.To approve invoices once the vendor uploads it to Komet:

1. Go to Accounts Payable (A/P) >PO Reconciliation
2. Search the purchase order number to be reviewed and approved. Please take into account this information when reviewing the PO:
   
   
   • When there's a discrepancy between the vendor and PO totals column, the system will show them in red as seen in the image below. 
     
     
     
     
   • The user has the option to see the Warehouse Received column and compare with the quantity confirmed by farm.The system will show a warning pop up when the Quantity Confirmed and the Received Warehouse do not match. Also, the user will be able to export an Excel file with this information, to see more information refer to Export to Excel PO Reconciliation.
     FALTA FOTO
   
   
   
3. The purchase order will have an invoice status as AP (Pending Approval by Procurement). After reviewing the information the Procurement department should approve it as needed.
   
   
   
   
4. Once the procurement department approves it, the system will show a message confirming the update was successful and the invoice status will be updated to AA (Pending Approval for Accounting). 
   
   
5. The Accounting department will have to review the invoice and approve or return it to Procurement if needed. The system will have three options in the Actions column: Approve Payment, Return to Procurement and Print.
   
   
6. Once the Accounting department approves the invoice, the system will change the status to A (Approved). This is the last step and it means the invoice is ready to be paid. The Accounting department will have two options in the Actions column: Cancel Payment and Print.
   
   
7. When Accounting Cancels a payment the system returns the invoice to be reviewed again.
8. When the invoice has a Payment Approved status, the user will be able to send the invoice to the External Accounting Integration, if the company has Quickbooks integrated with Komet. Once the invoice is approved in Komet, the user can proceed to process the payment in their internal accounting system if needed.