Publish and Synchronize K2K Inventory

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Last updated: Dec 04, 2023 by Andres Toledo
3 min read

This section will explain how to publish the inventory successfully from the Vendor Company (VC) to the Buyer Company (CC). Depending on whether you are a VC or a BC, please read the following information:

Important

You cannot manage the K2K Price displayed in the Buyer Company from the Web Pricing tab in the Inventory > Pricing screen.

Synchronize Inventory

Once the K2K integration has been set up, the next step consists of synchronizing the Vendor Company (VC) and the Buyer Company (BC) inventory to be published in the sales channels of the BC.

Synchronization Rules

The inventory of the Vendor Company has to accomplish these rules to be synchronized:

  1. The Inventory Type must be Open Market.

  2. The product must have a price.

  3. The product must be in boxes.

  4. The product cannot be on hold.

  5. The aging of the product cannot be more than ten days.

  6. The product box must have Box Dimensions.

  7. If the setting Min Age and Max Age for the E-commerce are activated, the inventory products to be published will be restricted based on the age set up; however, if the Max-Age is set at less than ten for a K2K product, this will mean that the max-age of less than ten will overwrite the ten days Max Age default setting.

  8. The Local After value setup will also be considered by product or category. This value will override the Max. Age setting, meaning that if you have a product with a Max-Age value of 7 but the Local After the value is set at 6, a product with aging of 6 will not be synchronized.

Currently, the system does not synchronize boxes with breakdowns (assorted products) with the K2K Network.

If the multicurrency option is enabled in the Buyer Company and the Vendor Company has a different currency, it will be mandatory to set up the exchange rate for the Vendor Company in the Buyer Company so the product is correctly synchronized (read Assign a Currency to a Vendor for further information).

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Vendor Company

To publish the inventory in the Buyer Company, the first step is to have an Open Market Inventory that complies with the conditions described in the Synchronization Rules.

Add Products to the Open Market Inventory

  1. Manually Add Items to the Inventory. The product must be added to the Open Market Inventory. 

  2. Confirm the product in the Staging Area.

  3. Verify the products have the conditions described in Synchronizing inventory. You can modify the features from the pricing tab.

The products will only be available in the VA Staging Area of the BC if the product description requires mapping.

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Buyer Company

Add Products to K2K

Once the K2K Integration has been accomplished, we can search for K2K products of the Vendor Company. Follow the steps below.

  1. Go to the Vendor Availability Staging Area. 

  2. Search for the desired product and, if needed, map it.

  3. Confirm the product from the VA Staging Area. The system will automatically post the product on the Available Items page if the product is mapped.

Products Displayed in K2K Connections

Once the product displays the K2K black icon, it will be available to order through a Prebook, Standalone PO, and in the buyer company’s E-commerce. The system will also display the product image in K2K Connections.

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